Search publications / publication lists

There are two basic ways to search for publications and create publication lists:

If you would like to retrieve a list of the publications to which an internal staff member is assigned, you can access the HohCampus details page of that person (in the menu organization via search persons or view university structure). There, click on more in the outline under publications or on the publications tab. This takes you to a list of publications by person.
To perform a different/general search, select search for publications from the HohCampus menu research or, if available in your role, selectedit publications from the submenu publications. Both options lead to the same search form described below.

The list of publications by person | The search form | The search results list

List of publications by person

If you click on more either in the overview on the person details page or on the publications tab, a list view of the publications of the respective person is displayed. You can click on an individual publication to go to its detail page. If you have editing rights for this publication, the “edit” button will be displayed at the top of the details page.

Note: As of 06 Nov 2024, direct links to publication lists cannot be generated due to a software error. It is possible to create a direct link to the “overview" tab of the person details page (just copy the link from the browser address bar).

The search form

You can enter appropriate search terms in the search fields or - for fields where a blue arrow is displayed on the right - select them using a drop-down menu. Some fields have a blue arrow on the left, with the possibility to select an = or a crossed out =. Here you can either search with the selected term or exclude it. You can combine as many search criteria as you like.

In the case of data migrated from the previously used legacy system LSF with publication year 2018 and earlier, not all information is included in full. This means that you may only see a few or no older titles when searching for certain criteria.

After opening the search form, you will first see the simple search with only a few search fields. By clicking on the magnifying glass button advanced search or simple search, you show/hide additional fields.

The i button “search help” will take you to a general help page about search forms. There you will find extensive assistance, including help for special search requirements.

If you frequently perform a certain search with the same search criteria, you can create a search set using save search and load it again later.

In the following list, all fields of the search form are described. Fields that are available in the simple search are marked in the corresponding column with an X. Some fields are only available if you use a certain role.

Field name	Simple search	Description
Title	X	You can search for the title of a publication here. You can omit a definite or indefinite article at the beginning of the title in the search to get fewer search results. You can search for a keyword from the title, and you can search for several keywords with &.
Authors or editors	X	You can search for names of authors or editors in this field. When entering publications, the persons are always entered as they are named on the publication, so there may be several different name variants for one person. If you want to search for a unique name, it is sufficient to enter the last name. First and last name are automatically truncated when using the search for this field, e.g. if you enter Stein, all names containing this word are searched, so Steiner, Steinmann, etc. will also be found. The same applies to entering a letter for the first name, e.g. A. Entering Stein & A searches for all names containing the term Stein and whose first name begins with the letter A. In this field you can also search for organizations that have been entered with author or editor function in the publication.
Organizational unit	X	In this field you can search for internal organizational units assigned to authors as affiliations. Enter either the name of the department, e.g., Animal Nutrition, or the department number, e.g., 460a, to find publications involving individuals in that department.
Publication year	X	Here you can search for publications by year of publication. If you want to search a period, then connect the years with ::, e.g. 2019::2020.
Publication type	X	Pick the publication type you want to search for from the drop-down menu.
Identifier	X	You can search for the identifier of a publication in this field, for example for a DOI or an ISBN.
Parent publication	X	Here you can enter the title of an anthology, conference proceedings, or integrating resource (which is a publication that is continually updated, such as a loose-leaf collection, website, or blog) and get a list of the papers it contains. If you do not want to display the parent (higher-level) publication articles, but the anthology itself, then please search in the field Title.
Journal or newspaper	X	In this field you can enter the title of a journal, and a list of articles contained in this journal will be displayed. If you would like to view information about the journal, you can (in the role Staff HOH or Department Administrator HOH) select edit journals in the menu research under publications and search for the journal title there.
Series	X	Here you can search for the title of a publication series, and you will then receive a list of the publications published in this series included in HohCampus.
Publisher	X	You can search for a publisher name in this field. You will be shown a list of publications from this publisher that are included in the system. If you would like to view information about the publisher, you can (in the role Staff HOH or Department Administrator HOH) select edit publishers in the menu research under publications and search for the publisher there.
Subject areas (according to Destatis)		Publications are assigned by subject when they are recorded. The basis for subject classification is the system of the Federal Statistical Office. If you want to search for publications by subject, you can enter a term from the classification system, e.g.plant production, in this field and get a list of titles assigned to it.
Research areas		According to the core data set for research, research areas are defined, interdisciplinary topics. If research areas have been entered for publications, you can search for them here and display a list of publications that are assigned to the research area you are looking for.
Research focuses of the university		Publications that have been assigned to the university's priority research fields can be found using this search.
Research category (only Faculty W)		This field was set up specifically for Faculty W and is required for internal faculty queries.
Focus topic for Faculty W		This field was set up specifically for Faculty W and is required for internal faculty queries.
Conference		If you want to know which contributions of a certain conference are already recorded, you can enter the conference name in this field and you will get a list of the contributions.
Keywords		Here you can search for a keyword. Keywords are not standardized and are determined by the respective authors themselves.
Article number		Some journals use article numbers for their articles instead of a continuous page numbering system. These article numbers are entered when the articles are recorded and can be searched for in this field.
Number of pages		If you want to search for the number of pages of a publication, possibly in combination with another search criterion, you can use this search field. Here you can also work with search operators, e.g. >300 (searches for publications with more than 300 pages) or <300 (searches for publications with fewer than 300 pages).
Document type		In this field, you can select a document type from the drop-down menu that you would like to search for. You can combine this search with a publication type, for example journal article and as document type scientific article.
Access rights		In this search field, you can specify whether you want to search for open access publications, embargoed access publications, or publications with restricted access rights (=empty field). As the Embargoed Access option has only been available since 06 November 2024, we advise that you search for the restricted access right with both variants, i.e. once with the term Embargoed Access and once with an empty field.
Peer-reviewed		If you would like to search for publications that have undergone peer review (or exclude publications with peer review), you can do so here.
Type of qualification document		Select the type of university publication you want to search for from the drop-down menu. The options are: Dissertation, habilitation thesis, Bachelor's thesis, Diplom thesis, Master's thesis, state examination thesis, research paper.
Language		Here you can select one or more languages if you want to search for publications by language.
Processing status		You have the option in this field to limit your search to publications that are in data entry, going through validation, validated, or migrated.
Visibility		Select a visibility setting from the drop-down menu if you want this to be one of your search criteria.
Change requests exist		Publications that have been validated or submitted for validation can no longer be processed. However, there are some fields that are also enabled for subsequent editing. This includes the fields: Departments, research fields, research focus of the university, keywords, visibility, research category (only Faculty W), focus topic for Faculty W. In HISinOne-RES you can set whether the publications have to be submitted again for validation after re-editing or whether the changes are adopted without further review. Since Hohenheim has chosen the 2nd option, there are no change requests here (a change request would mean a the change is awaiting new validation) and this field is not relevant for the publication search.
License		You can select one or more Open Access licenses here and you will then receive a list of publications that have been published with this license. As the License field has only been available since 06 November 2024, the license type has not yet been recorded for most publications.

Search results

Here, the results of your search are first displayed in a table view, sorted in descending order by publication year. Unless the list was called up from a person’s detail page, the search criteria in the table view are placed above the list. You have the following possibilities:

To link to the list, you can simply use the internet address (URL) from the address bar of your browser as the direct link. Please note:
- In this link the search criteria are stored, not the search results. If the results change for identical search criteria (e.g., because an additional publication has been added that meets the criteria), the same link will generate an adjusted results list.
- Display and filter settings (see there) are not stored in the direct link.
- Which results are displayed depends on which role the person accessing the link is using in HohCampus. Both the visibility and the status of a publication can affect this. Examples: People assigned to a publication will see it even if its visibility is set to hidden. Publications in the draft status cannot be seen by most people, even if the visibility is already set to public for the draft data.
Use the new search button to open a blank search form.
The button change search is available if you have reached the results list via the search form. This button will take you back to the previous search form. Your previous search criteria are displayed, which you can now change or add new ones.
The button back to search results is available if you came to the result list from a detail page (of a person or a project). This button will take you back to the search result list.
Various export options are available to you:
- BibTeX export with basic data
- Publication report Excel: more comprehensive than BibTeX export
- Publication report Excel - authors individually: like the publication report Excel, but with more than one assigned person, each of these persons gets their own line, so that evaluations are possible according to individual authors, for example
- Publication list (ODT) and publication list (PDF): generates lists of publications in ODT or PDF format
If a filter is active (see there), only the filtered list will be exported. However, the output columns are fixed, regardless of what you may select for edit table structure (see there).
To start the export, select the type of export in the job menu (execute order) and then click on start. Before clicking start you have the option of adjusting the job configuration by clicking on the pencil icon that then appears. Changes to the job configuration are not saved and have to be made again for each export. Alternatively, you can execute the ODT and PDF export directly via the two corresponding buttons (file icons) to the left of the job selection menu, but here you cannot customize the job as described above.
When the export job is started successfully, a green success message is displayed. Depending on how much data you are exporting, it may take a little while for your browser to place the finished file in the download directory or open a save dialog.
The button show filter displays a filter field above each column. There you can enter filter criteria and apply them either by pressing the Enter key or by clicking the apply filter button (funnel icon in the actions column). With the crossed out filter symbol (undo filter) you reset all filter entries and get the original list. If you click on hide and undo filter (magnifying glass symbol where the filter had been shown), the filter fields are also hidden.
Use the button edit table structure to open an overlay window where you can modify the table display, e.g. hide columns. Click on save to permanently retain the changed display settings - then they will remain even if you log out of HohCampus. You can restore the default using the corresponding button in the overlay window.
In the table view, you can switch to a list view using the button list view and back again by clicking on table view. Not all options described here are available in the list view.
By clicking on a column title, you can sort by the respective column, by holding down the Ctrl key you can also sort hierarchically by several columns.
In the column actions, you can click on the magnifying glass icon (alternatively click on the publication title) to get to the detail page of each listed publication. If you have the necessary rights to edit or delete a publication, the corresponding symbols (pencil / trash can) are active.
On the left below the list you can scroll through the pages (if there is more than one).
On the right below the list the number of hits and pages are indicated. You can also change the lines per page in the input field there (confirm with Enter or Tab key).
If you do not find a specific publication, you can go directly to the entry form for new publications from the list of results by clicking on create new publication (below the list).

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