Please do not schedule dates for exams for existing courses! Examination dates must be maintained directly in the respective examinations.
With the role lecturer/examiner, you have access to date and room data of your examinations.
Please follow the instructions, especially for creating examination dates!
To edit the courses for which you are registered as the person responsible or the lecturer, click on the tile "My courses and exams" on the start page. There you will find your courses for the semester set in the upper area. To edit a course, click on the pencil symbol.
Depending on the approval status
a) Independent of the approval status, you can:
- edit the semester-dependent texts for the fields Comments, Content, Literature, and Location in the tab "Texts for all parallel groups"
- edit the data in the tabs "Internal Note", "Links", and "Documents"
b) For courses with the approval status "approved" (that is, after the course catalog has been released), you can also:
- edit most of the basic data of the course or parallel groups
- create appointments and edit basic data for each of the appointments
- submit room requests and cancel them
Please be sure to follow the instructions in the training material for event managers!
You will find the most important notes in the abridged exercise script in sections 2 and 3 (Creating an appointment and Making a room request).
If you have any questions, please refer to the more comprehensive guide "Booking rooms in HohCampus (for non-teaching events)," which begins with a detailed table of contents. Chapters 4.3-4.7, 5.1, 6, and 7 in particular may be relevant for you.
Please also note the following as important additions to these instructions:
1. You can request rooms for individual dates in a series of events as follows:
- In the tab “Dates & Rooms,” open the series using the plus symbol
- Click on the door symbol with green and red arrow for the respective date ("Assign alternative room").
- Then proceed as described in the instructions for the room request.
2. In the case of series of dates, e.g. a weekly lecture or a blocked course, the room allocation is still available for the series itself. This is a relic of the mass cancellation mentioned above and must only be taken into consideration under certain circumstances (see below).
3. If you want to request a room for a whole series of dates, you can do this by clicking on the "Assign room" button on the parent element of the series, as described in the instructions mentioned above. If an error message appears, cancel the existing room assignment and try again.
As before, event managers can also carry out these steps and additional processing. Event managers have access to the events and courses of the institution assigned to their role. In contrast, when you are working in the lecturer/examiner role, you can edit the courses to which you are assigned as lecturer.
If neither you nor your secretary’s office know who has event manager role in your organization, the HohCampus support team can provide you with information.
